Blog

Accounts Payable Benefits of Brazil Nota Fiscal

Unlike the US and Europe, Latin American countries including Brazil and Mexico have forced the adoption of electronic invoicing. And yes, most people when they first realize the complexity are more then taken aback by the workload ahead.  However, there are huge benefits for Accounts Payables organizations that are driven by these mandates.

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Brazil Nota Fiscal ‘NFe’ – eInvoicing Process August 2012

The SEFAZ (Brazilian Tax Agency) is expanding the NF-e scope using an Event Orchestration Model for processing of inbound invoices. Earlier in 2012, the announcement was made that both transportation invoices as well as inbound NFe information would have to be stored in your back-end system of record. Additionally, the signing attributes associated with those […]

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Unclaimed Property Interview

As part of our continuing series of interviews with UPExchange users, our Roving Reporter traveled to Valparaiso, Indiana, to interview Sergeant Bud Gootee of the Porter County Sheriff’s Department. Sgt. Gootee became the Department’s business manager in 2007, after serving as a division commander in the Department’s police services. His responsibility for unclaimed property reporting, […]

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2012 Mexico CFDI – eInvoicing Basics of the Mexico SAT

As discussed in the past, we highly recommend your organization look at packaged solutions to solve compliance for Mexico CFDI. However, if you are looking to understand the process flow for an outbound Invoice in Mexico and the complexities — below is what you will have to build. Remember, sending/receiving from the government is just […]

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Mexico eInvoicing – Inbound Validation is Required

One of the top questions that comes up in virtually every Mexico e-Invoicing meeting is: Do I really need to do the inbound validation of invoices?

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Ask the Expert Series – eInvoicing Series part 3

e-Invoicing Expert Video: scottlewin – Part 3

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Ask the Expert Series – eInvoicing Series part 2

e-Invoicing Expert Video Series: scottlewin – Part 2

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Ask the Expert Series – eInvoicing Series part 1

e-Invoicing Expert Video Series: scottlewin – Part 1

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Argentina AFIP – eInvoicing Basics

Legal requirements for invoicing are constantly changing in Argentina. While they are mandatory for some industries, others are still receiving future timelines from the Argentinean tax authority Administración Federal de Ingresos Públicos (AFIP). Today organizations need to consider solutions for Type E export invoices, as well as the new regulations for domestic (Type A and […]

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Why Your Company Needs a Reporting Manual

Many times in my twelve years of providing customer support, I’ve heard “This is my first time reporting and I don’t know what to do. Can you help me?” My heart goes out to those people because I know how daunting it can be to figure out how to get a report to the state. […]

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Latin American e-Invoicing is Not the Same as the European Union

One of the most common mistakes made in approaching electronic invoicing in Latin America is thinking that the process is similar to the European Union. Simply, EU eInvoicing is not the same as Latin American electronic invoicing.  In this commentary, we focus on the top 5 differences between EU countries and Latin American countries: specifically […]

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Your Property Records, Like Fine Wine, Need to Age Properly

Many companies like to report unclaimed property as soon as it shows up as abandoned on their books. I understand the desire to get the records reported to the state and out of your hair, but you may wish to slow down and let those records age. Why is this important? One reason is that […]

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What Are Relationship Codes?

We get this question almost every day through our support line. Nearly every state requires relationship code values on the records you are reporting. I’ll explain what they are, how to find them, and how to use them. NAUPA has a list of standard relationship code values. They can be found here on page 23. States have […]

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Electronic Reporting – It’s Easier than You Think

States continue to move away from paper reporting in favor of electronic reporting. First, let me describe the true difference between the two types of filings as I know many holders are confused. Paper reporting means you enter all of your owner detail into forms approved by the state. Electronic reporting means you enter your […]

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To aggregate or not to aggregate – there is no question – not

Article written By Bill Dadmun, Records and Receipts Manager; State of Virginia How many of you use the aggregate function when reporting?  Does it make your life easier?  Listen to this scenario and tell me if it sounds familiar. You get a call from someone that is due $49.95 from a credit balance.  You know based on […]

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Electronic Reporting Part II – Data Protection

In these modern times, security of sensitive data is at the forefront of everyone’s minds. Clients, vendors, and employees should be able to trust that their sensitive data such as social security numbers and account numbers are safe in your hands. You most likely have protocols in place within your company to maintain data security. […]

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Due Diligence – The Way to Customers’ and States’ Hearts

Due Diligence is the act of sending out letters to your lost owners or publishing their names in newspapers.  Almost every jurisdiction has laws that require companies to perform due diligence. The most common requirement is to send letters 120 days to 60 days before your filing is due. You’ll definitely want to meet each […]

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Reciprocal Filing –Why Doesn’t Everyone Do It?

Reciprocal or exchange filing means reporting records to a state even though the last known addresses for the records are not in that state. For example, you are incorporated in Georgia so you send all states’ records to Georgia with the expectation that Georgia will forward them on to the appropriate states. I know firsthand […]

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