How Sovos CertManager Helps Growing Businesses with Sales Tax

Shelby Toto
October 5, 2023

This blog was last updated on October 5, 2023

Exemption certificate management can be an extremely time-consuming and costly challenge for businesses, especially as their organization expands into new jurisdictions. How can you ensure that all customer and exemption data is correct? Is any data missing? If your team is still utilizing a manual process, are you positive that nothing was overlooked?

For growing businesses with increasing obligations, it’s essential to stay compliant throughout the exemption certificate management process. Sovos CertManager can help you get there. Here’s how:

My business is growing – what’s the problem?

Let’s say that you’re a tax manager for a company. Your business is growing and now you need to collect sales tax in jurisdictions where you’ve never had to collect in before.  If those exemptions are not handled properly, your company is at risk of a penalty during an audit.

But what are the right forms? What needs to be filled in for the form to be valid? Does your team know the rules (which can vary by jurisdiction or even the type of business your customer is in) to accurately validate every time?

How can you streamline exemption certificate management?

What if you could automate collecting? All customer data, exemption data and certificate images could be imported in minutes. Email tools can quickly eliminate any documentation gaps (e.g., missing, invalid or expired certificates). The responsibility can be shifted back on your customer to provide compliant data.

Additionally, exemptions could be validated in real time, instantly calculating the accurate tax on even the most complex transactions. Having complete visibility into which certificates are valid, missing or set to expire can help reduce your company’s audit risk. From form to signature, invest in a tool that captures the information needed for your increased audit defense.

How Sovos CertManager can help

Sovos CertManager gives you the confidence to grow into areas unresearched by your team. Powered by Sovos’ regulatory research team, your exemption certificate obligations are already accounted for, so you know what is required for every transaction.

We know that your customer experience is important to your brand. Enable CertManager’s actionable workflow and retrieve higher than average returns and have the peace of mind that your business is better prepared for an audit.

Take Action

Still have questions about how Sovos CertManager can help your growing business with sales tax? Reach out to our team to learn more.

Sign up for Email Updates

Stay up to date with the latest tax and compliance updates that may impact your business.

Author

Shelby Toto

Share this post

North America Unclaimed Property
February 10, 2025
Delaware Announces 2025 VDA Invitation Dates

This blog was last updated on February 10, 2025 Mark your calendars – April 11, 2025 and August 15, 2025 are this year’s anticipated release dates for the Delaware’s Secretary of State (SOS) VDA program invitations. In the event that an organization receives an invitation to participate in the Voluntary Disclosure Agreement (VDA) program  , […]

North America Sales & Use Tax
February 6, 2025
The Tariff and Sales Tax Mishmash – Untying the Mess

This blog was last updated on February 12, 2025 Talk of tariffs dominates the current news cycle with some commentators suggesting that tariffs will spell disaster for our economy while others say the exact opposite. We’ve seen the stock market sometimes fluctuate as tariffs are announced but later suspended, leaving us to wonder whether an […]

retailer dtc wine shipping
North America ShipCompliant
February 6, 2025
Retailer DtC Wine Shipping: The Time Has Come

This blog was last updated on February 6, 2025 By Tom Wark, Executive Director, National Association of Wine Retailers We are often reminded by the media and those in the wine industry—as well as by wine enthusiasts—that the three-tier system of alcohol distribution in most states hinders consumer access to the expansive number of wines […]

Montana 1099-DA
North America Tax Information Reporting
February 5, 2025
State Filing Alert: Montana’s New 1099-DA Requirements for Crypto Brokers

This blog was last updated on February 5, 2025 Reporting digital asset transactions on Form 1099-DA just got a little more complicated. For 2025 transactions, crypto brokers that file Form 1099-DA with the IRS will be required to file the 1099-DA with the State of Montana. This makes Montana the first state to introduce a […]

North America ShipCompliant
January 23, 2025
DtC Wine Shipping in 2024: A Year-in-Review

This blog was last updated on January 28, 2025 The direct-to-consumer (DtC) wine shipping channel faced a storm of challenges in 2024, navigating some of the toughest market conditions in over a decade. As inflation tightened wallets and consumer behaviors shifted, the industry recorded its steepest declines in shipment volume and value since the inception […]