Brazil 2014 Nota Fiscal – Top 10 items you should be thinking about NOW

Steve Sprague
December 5, 2013

In our continued conversations with multinationals around the new version of the Nota Fiscal process and schema, we continue to find that many companies don’t fully understand the breadth of the legislation. We hope the following checklist should help all managers of global SAP applications and support prepare for 2014. Many companies are even unaware that there are legislative requirements that will affect you this December 2013.

Brazil Nota Fiscal 2014 – Make sure this is on your radar screen

1.NFe version 3.10 : As of December 2014, the current 2.0 version will be shut down and all companies must run the new version. Have you budgeted for this significant upgrade? Do you understand the impact to your SAP instance and your current NFe solution?

2.Validating Inbound NFe Goods : NFe received from suppliers must be authenticated and archived for 5 Years. The average fine is approximately 500 Reais per XML missing plus additional fines.

3.Validating Inbound CTe (Transportation Documents) : A CTe is a document that your logistics provider must send for freight charges. As ofDecember 2013, they must be collected, validated and archived.

4.Validating Inbound MDFe (Transportation Documents) : As ofJune 2014, these documents must be collected, validated and archived. They will accompany CTe or be delivered by trucking contractors.

5.eSocial : A Human Resource requirement that requires over 27 web services, including topics like payroll. MandatedJune 2014

6.Manifestacao do Destinatario : Inbound Events required for Oil & Gas, invoices over 100,000 Reais in RioGrande Del Sul, andexpanding in 2014to other industries

7.FCI -Ficha de Conteúdo de Importação : Importation Content File that is required on a monthly basis for imported goods – went into effect for most October 2013

8.Contingency –Now this is not a mandate from the government, but I view it as a mandate for all companies. There are some changes ongoing with the contingency process – mainly driven with the release of version 3.1. Ensure you understand the Virtual Server concept as this will be key to keep your operations up and running after the 3.1 transition.

9.Sending NFe for Goods : Mandated since inception of NFe and managed at the state/federal level.

10.Sending NFSe for Services : Mandated and managed by the municipalities (city). Each city, over 5,000, can have a different system requiring different information.

We have been briefing all of our customers on what to expect in 2014 and how to prepare for these changes. Let us know if we can offer you any assistance.

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Steve Sprague

Steve Sprague serves as General Manager for international products at Sovos. His electronic invoicing and Business-to-Government reporting expertise stems from nearly 20 years of experience in the industry, with the last 10 years focused on the compliance regimes across Latin America and Europe. Steve manages International go-to-market strategy and field enablement which has led to the firm’s double-digit revenue/sales growth in the last three years.
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