New York recently updated Publication 66 (Electronic Reporting of Form NYS-1 Information). This change is part of an overhaul of New York’s withholding reporting processes. There are significant changes to the guide. References to Publication 83 have been replaced with references to Publication 63 throughout the guide. The address for mailing NYS-1-V (Payment Voucher for Forms NYS-1 Submitted Online) has been updated. The address for sending NYS-1-V by private delivery service has also been updated.
There are significant changes to the specifications themselves as well. The fixed length of each data record has increased to 310 bytes from 280 bytes. All data records should be followed by a carriage return and file feed. Remarks were added to all money amount fields to clarify that the decimal is implied. Field positions were changed throughout to accommodate new fields and the increased record length.
The Header Record includes new fields for reporting submitter information: country code, street address line 2, phone number, phone extension, and email/internet address. Additionally, the form type indicator in Position 52-55 of the Header Record should now be filled with NYS1. The Data Record includes new fields for employer information, including: name, country code, address, city, state, zip code. There are also new fields for indicating file type (original v. amended), payroll date previously reported, total amount due with return, and a disaster SPI code.
New York’s Publication 66 can be found here.
