Ohio Releases Revised Electronic W-2 Specifications

Jesse Rooney
August 16, 2018

Ohio has released its specifications for the reporting of W-2s via magnetic media.  The revised specifications largely mirror the federal specifications published by the Social Security Administration.

Record changes:

  • A new box 12 income code, GG, is used for Qualified Equity Grants Under Section 83 reported in:
  • RO Record positions 122-132
  • RU Record positions 160-174
  • A new box 12 income code, HH, is used for Aggregate Deferrals Under Section 83 Elections as of the Close of the Calendar Year, reported in:
  • RO Record positions 133-143
  • RU Record positions 175-189

Other Changes:

  • The Social Security Wage Base for tax year 2018 is $128,400;
  • The employer and employee tax rate for Social Security will be withheld at 6.2 percent (up to $7,960.80);
  • The 2018 Social Security and Medicare coverage threshold for Household wages is $2,100;
  • An “Important Note” has been added reminding filers that the Employer’s Name and Address must match those provided on IRS forms 941, 943, 944, 945, CT-1, or Schedule H; and
  • Additional details on what is an expected value for state employer account numbers have been provided.

To review Ohio’s specifications for electronic filing of W-2s, please follow this link.

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Jesse Rooney

Jesse Rooney is regulatory counsel for Sovos. His research focuses on tax information reporting. He is a member of the Massachusetts bar.
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