New York Publishes Updated Electronic Filing Specifications for Quarterly Combined Wage & Withholding Reports

Paul Ogawa
March 16, 2021

The New York State Department of Taxation and Finance recently published an updated version of Publication 69, Electronic Reporting of Quarterly Combined Wage & Withholding Tax Information. This publication provides guidance and electronic filing specifications for withholding tax information relative to certain wage information to the Department.

While the electronic reporting specifications themselves remain unchanged from the prior versions issued by the Department, there are two significant updates to the quarterly reporting requirement.

  • First, the new Online Services application for uploading wage reporting bulk files will no longer process files that contain errors: this includes data errors, formatting errors, and nonfatal errors. The system will notify the filer of the errors, which must be corrected accordingly.

  • Second, transmitters who submit test upload files will receive their results immediately instead of waiting for a period of up to 30 days later. The web application will notify the transmitter of a success or failure of the test file directly.

To review additional information about the Online Services portal used to report Form NYS-45 formatted using the specifications in Publication 69, click here. To review Publication 69 in further detail, click here.

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Author

Paul Ogawa

Paul Ogawa is a Senior Regulatory Counsel at Sovos Compliance. As part of the Regulatory Analysis team, his main areas of focus are state and federal tax withholding, the Affordable Care Act (ACA), and Canadian tax information reporting. Prior to Sovos, Paul worked as a litigation attorney in Boston area law firms, representing clients in insurance subrogation claims, family law matters, and employment disputes. Paul is a member of the Massachusetts Bar, earned his B.A. from Brandeis University and his J.D. from the Suffolk University Law School.
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