Understanding Data Storage Requirements for E-Receipts in Italy

Gabriel Pezzato
August 7, 2019

Introduced on 1 January this year, the Italian e-invoicing mandate and the strict archiving requirements for fiscal documents are well known by companies with business in the Apennine Peninsula. While some retailers are exempt from the e-invoicing mandate in the country, they must still comply with different auxiliary obligations.  This includes transmission of the data from the electronic receipts in a daily aggregate report.

The daily aggregate report of the data contained in the electronic receipts (It.: scontrino elettronico) must be transmitted using certified hardware straight to the Italian Tax Authority, the Agenzia delle Entrate. The receipts (It.: corrispetivi) are the fiscal documents issued by companies which are out of the scope of the e-invoicing mandate.  One of the features of the certified hardware, which is used for the creation and transmission of the electronic receipts and their daily aggregate report, is the storage of the data produced in the platform (It.: memorizzazione). But, a key consideration for companies is whether or not this capability ensures compliance with the general preservation requirements for fiscal documents.  Or, should companies be concerned about the long-term preservation (It.: conservazione) of the data from the receipts and their correspondent report for tax purposes?

Although initially the memorization feature of the Italian certified hardware and the preservation requirement may sound redundant, the former doesn’t ensure compliance with the latter. Consequently, the memorization component embedded in certified hardware is not enough to release companies from the general conservation obligation set by the Italian legislation.

It is also important to understand that none of the regulations around the e-receipts, or their daily aggregate report, have added anything meaningful to the conservation procedures for electronic documents. The technical specifications around the certified hardware also refer to the Decree from 17 June 2014 which suggests the coexistence between the certified hardware and additional legal requirements. This means that retailers must store their electronic receipts and the daily aggregate report’s data through the ordinary acceptable method and aggregate the data in an archiving package which is digitally signed and timestamped. Other key considerations include appointing a preservation manager (It.: Responsabile della Conservazione) and maintaining a manual (It.: Manuale della Conservazione), where the preservation process is kept up-to-date and fully detailed for a fully compliant preservation process.

Companies relying exclusively on the memorization feature of the cash registers or other Italian certified hardware may face complications during an audit process, which may eventually result in fines. Therefore, these suppliers must seek alternatives to comply with the general preservation requirement for electronic fiscal documents.

Take Action

Sovos provides eArchiving solutions for clients in over 50 countries. Find out more and follow us on LinkedIn and Twitter to keep up-to-date with regulatory news and other updates.

Sign up for Email Updates

Stay up to date with the latest tax and compliance updates that may impact your business.

Author

Gabriel Pezzato

Gabriel Pezzato is a Regulatory Counsel at Sovos. Based in Stockholm and originally from Brazil, Gabriel’s background is in tax, corporate and administrative law. Gabriel earned a Law degree and a specialization degree in Tax Law in his home country and has a master’s degree in International and European Tax Law from Uppsala University (Sweden).
Share This Post
Share on facebook
Share on twitter
Share on linkedin
Share on email

North America Sales & Use Tax
May 7, 2021
How to File Sales Tax as a Multi-Level Marketing (MLM) Business

Direct selling companies and multi-level marketing (MLM) businesses have numerous complexities to consider when it comes to sales tax calculation and reporting requirements. Along with an expansive physical nexus footprint, direct sellers must know how their products and services are taxed around the country. It’s a daunting task when facing it alone.  Where are you […]

E-Invoicing Compliance EMEA Italy VAT & Fiscal Reporting
May 6, 2021
Italy: Understanding the New E-Document Legislation Requirements

In September 2020, the Agency for Digital Italy (AGID) introduced new requirements for the creation and preservation of electronic documents, which will be enforced from 7 June 2021. This blog discusses the requirements and how they affect the issuance and storage of e-invoices. Electronic Documents in Italy The AGID is responsible for the Italian digital […]

North America Sales & Use Tax
May 6, 2021
What to Expect with New Sales Tax Software Implementation

Change is rarely easy, but when it comes to implementing new sales tax software it doesn’t have to be a constant struggle. Organizations want to know that the implementation process includes hands-on assistance and a timeline that makes sense – for all parties involved.  Our Sovos implementation is designed to deliver value quickly and to […]

North America Unclaimed Property
May 6, 2021
New York Unclaimed Property Self-Directed Compliance Program

Continuing the trend in 2021, New York unclaimed property recently introduced the NY Self-Directed Compliance Program  geared towards identifying both non-reporters and companies that reported in 2021, but failed to report property types expected to be seen. Due to negative economic impact resulting from COVID-19, Sovos’ consulting, reporting and regulatory teams have been preparing for […]

EMEA IPT
May 5, 2021
What’s on the horizon for Insurance Premium Tax in Europe?

Europe has seen relatively few changes to insurance premium tax (IPT) rates recently. The most notable recent change was the 33% increase in IPT rate in Spain (up from 6% to 8%) at the beginning of 2021. Brexit became official on 1 January 2021, following the end of the transition period. This means UK based […]