Pennsylvania Fixes Long-Time Reporting Problem with New 1099 Regulations

Clark Sells
July 27, 2018

The Pennsylvania Department of Revenue recently unveiled a set of 1099 reporting requirements that will alter the landscape of reporting in the Keystone State. One regulation in particular will come as a welcome relief for institutions that report large volumes of 1099-R forms.

Pennsylvania will allow multiple distribution codes for one person or entity to appear on the same 1099-R form. By moving to multiple-code forms, Pennsylvania is relieving a long-standing pain point for 1099-R filers. The new policy will replace the old requirement of reporting a separate form for each distribution code.

Institutions must file a form 1099-R for each person or entity who received a distribution of $10 or more from programs such as profit-sharing or retirement plans, IRAs, annuities, pensions, insurance contracts and survivor income benefit plans.

Changing processes for Pennsylvania 1099-R reporting

While many tax professionals will welcome the change in Pennsylvania’s requirements, they will nevertheless have to adjust their reporting processes to accommodate the shift. It’s critical for financial institutions to have systems in place that can adapt quickly to change and reconfigure reporting processes on the fly.

Pennsylvania is also making two other critical changes to 1099 policy. In alignment with a new proposed IRS regulation, Pennsylvania will require payers with more than 250 1099 forms to file electronically. The new requirement will also be a welcome change for tax professionals, as it will help eliminate time-consuming paper-based processes. For the state, electronic filing will reduce the risk of stolen identities and refund fraud.

However, in conflict with the IRS and all other states with 1099 reporting requirements, Pennsylvania is moving its reporting deadline to Jan. 31—regardless of weekends or holidays. The IRS and other states take into account holidays and weekends to accommodate deadlines. In Pennsylvania, forms will be due on Jan. 31, for instance, even if that date falls on a Saturday.

States breaking down walls

The changes in Pennsylvania come at roughly the same time as an announcement from New York that the state will change its 1099-R reconciliation requirement from an annual to a quarterly basis. In general, states are taking the lead in changing regulations and moving to new models aimed at helping them collect revenue more quickly and efficiently.

Payers should be watchful to see whether state regulations eventually find their way into IRS policies. In any case, however, institutions have to be prepared for rapid change in compliance requirements at both the state and federal levels.

Take Action

Sovos has decades of experience enabling institutions to adjust quickly and easily to complex regulatory changes. Learn more or contact Sovosfor more information.

Author
Clark Sells

Relevant Posts

New York Implements Economic Nexus by Resuscitating 1980’s Law

When New York first passed its law defining what constitutes a “vendor” subject to collecting sales tax in the 1980’s, the idea of online shopping sounded like science fiction. In retrospect, NY may have effectively enacted the first “economic nexus” law when they drafted their definition of “vendor” to include a person who regularly or […]

Read More
IRS Uses Unprecedented Methods to Enforce ACA Reporting Penalties

With recent enforcement measures, the IRS has offered definitive proof that the Affordable Care Act (ACA) is still alive and that the agency plans to strictly enforce ACA reporting. Last spring, the agency issued Letter 226J to Applicable Large Employers (ALEs) that failed to cover 95 percent of employees. ALEs are companies with 50 or […]

Read More
Government Shutdown Will Not Move IRS 1099 Reporting Deadlines

UPDATE (Jan. 8): Reporting season is moving forward according to plan. The IRS has announced that it will process tax returns on schedule and without delays. While the agency will clarify its contingency plan in the coming days, organizations should proceed as planned with 1099 reporting and other seasonal filings. The IRS will recall a […]

Read More
4 Big Post-Wayfair State Sales Tax Developments to Watch 2019

The South Dakota v. Wayfair decision last June has created a lot of angst for indirect tax professionals and the businesses they work so hard to protect from the burdens of sales and use tax filing. Six months later as we begin the new year, that angst has not gotten any lighter. Any federal legislative […]

Read More
The 5 Biggest Stories in Indirect Tax Compliance 2018

2018 was a volatile year in indirect tax compliance for tax, finance and IT professionals worldwide. With an increase in globalization and tax gaps surpassing tens of billions in some countries, it’s not surprising that one of the biggest challenges governments are addressing is revenue collection. Like enterprises, governments are creating new, technology-driven processes to […]

Read More