Latin America eInvoicing – 3 Common Production Support Problems and questions you should ask before you implement a solution

Scott Lewin
January 28, 2013

Many organizations move into Latin America with experiences and lessons learned from other countries. However, as we stated in a previous article — you need to be sure to evaluate your solutions carefully regarding the support topic. In this blog, I want to provide some examples of the issues we are hearing from global companies dealing with support or in many cases the lack of it:

Lesson #1– Keeping up with the changing mandates — Ensure you ask your vendors how they keep up with the legislation and if the updates are included in your annual fees, including the consulting services needed to implement the changes. Many companies are shocked that even some of the more well known local vendors are not keeping their teams up to date with the legislation. Remember, there are also most likely ERP configurations that must be made. Ask the following questions:

What is covered in the maintenance?

Will you have to use internal resources to implement anything?

Will you have to budget for time and material consulting projects from your vendor to implement the changes?

Do the changes also include the required updates to the ERP system or is this your responsibility?

Who does the end to end testing?

Lesson #2 — Support Languages — If you don’t operate your ERP center of excellence or implementation in Latin America, ensure you have the ability to work with the provider in native English as well as in the local language. Many companies are running their SAP COE in the US or Europe. Look for a provider that offers multilingual project management and day to day production support in Portuguese, Spanish, and English. You have to be able to work with your local teams as well as your global ERP teams seamlessly when implementing your project or reacting to daily issues.

Lesson #3 ERP Process Knowledge – The process doesn’t stop at a signature. You will need to be able to print and also manage synchronization with your ERP system for processes including cancellations and acknowledgements. If your nota fiscal is not registering or printing, a vendor who states that their responsibility ends when they send the file to your ERP system, doesn’t help you when your truck is waiting at the warehouse ready to leave. Review the concept of STP – Service Transfer Points — and fully understand who is responsible for each part of the multi-step process. Look for partners who take full responsibility of the entire process.

Production support and ongoing change management are the largest costs and risks associated with Latin American eInvoicing. Ensure you are asking the proper questions, as mistakes in this region of the world cause delays in collections, delays in shipments, and trigger both financial and legal penalties.

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Scott Lewin

Gain timely insight and important up to the minute information about the current legislative changes in Latin America, including Brazil Nota Fiscal, Mexico CFDI, Argentina AFIP and Chile DTE. Learn how these changes affect your operations, your finances and also your Information Technology teams.
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